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Secretary, (Office Automation)

Company: U.S. Coast Guard
Location: Port Arthur
Posted on: March 12, 2020

Job Description:

SummaryThis position is located in Department of Homeland Security/U.S. Coast Guard,Eighth Coast Guard District, Sector Houston Galveston,Marine Safety Unit, Port Arthur, TX.ResponsibilitiesThe position's primary purpose is to serve as Secretary to theCommanding Officer and Executive Officer at the Marine Safety Unit, Port Arthur, Texas. This personwill beresponsible for a variety of administrative and office automation duties that are auxiliary to the work of the organization. The position is the principal administrative assistant in the office, providing administrative assistance to the command staff.Being a CG civilian makes you a valuable member of the CG team. Typical work assignments include Maintaining subject matter files and records that relate to the work of the unit.Receiving visitors and telephone calls to the office, scheduling appointments and making arrangements for time, participants, and location of meetings in accordance with instructions.Responding to routine and non-technical request for information such as status of reports and compliance information regarding case files.Performing a variety of administrative support duties such as making travel arrangements, makingarrangements for conferences, composing complex but non-technical correspondence.Reviewing incoming mail to determine which items should be brought to the attention of the Commanding Officer.Performing the full range of procedural work of the office and providing office automation support utilizing knowledge of office automation hardware and software systems.Producing a variety of documents using word processing software, working from handwritten drafts, edited copies, or electronic files.RequirementsConditions of EmploymentU.S. Citizenship is required.This position requires a National Agency Check with Inquiries (NACI).Applicants must be able to type 40 words per minuteAll qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade.QualificationsFOR THE GS-07:Applicants must have one year of specialized experience equivalent to the GS-6 grade level in theFederal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include: preparing correspondence and other documents in proper grammar, spelling, punctuation, and format; receiving visitors, maintaining files, incoming correspondence, typographical errors; scheduling supervisor's activities, composing correspondence, resolving problems, locating information, organizing workflow of office.National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationThis position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click hereAdditional InformationApplicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. At the time of appointment, selectees will be required to update the OF-306. Certain responses on the form could pose a problem with suitability for employment determinations.If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the Optional Form 306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click hereRecruitment incentives may be authorized.Moving expenses will not be paid.All Federal employees are required to have Federal salary payments made by direct deposit.For Veterans' preference eligibility, visit Veterans' Employment Resources. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above and contact the Servicing Human Resources Office listed at the bottom of this announcement.More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 60 days from the date the certificate was issued.If you need a reasonable accommodation for the application and hiring process, please contact 202-795-6308. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

Keywords: U.S. Coast Guard, Port Arthur , Secretary, (Office Automation), Administration, Clerical , Port Arthur, Texas

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