Company: Hargrove Engineers + Constructors
Location: Port Arthur
Posted on: May 3, 2021
Education: High School Diploma or equivalent is required.
Advanced coursework is highly preferred.Certification: No
certification is required for this position.Experience: This
position requires 5 to 10 years of relevant experience in
administrative and clerical services in a professional
environment.Generally responsible for assisting Resource Leaders
and Project Managers with all aspects of administrative duties.
This work will be performed under general supervision.Primary
responsibilities will include but are not limited to:Managing the
application, renewal and tracking of Professional Engineer
licensing. Application, renewal and tracking of Company
Certificates of Authorization.Preparation of proposals.Completing
clerical and administrative tasks and errands as requested by
project managers, resource leaders and management. Providing
back-up support for front desk reception, incoming phone calls and
mail collection and distribution. Registering Company teammates for
conferences and exhibits and assuring that displays, promotional
items, and marketing materials are delivered and set up as
needed.Scheduling participants for company sponsored events and
assuring that all arrangements are made.Obtaining quotes and/or
scheduling travel, conference calls and video conferences.
Assisting in Deltek Vision Resource Planning and producing
reports.Assisting in meeting scheduling and ensuring proper
arrangements are made.Preparation and distribution of Resource
Leader/Project Manager meeting notes as needed.Assisting in
coordinating company events including holiday gatherings, community
involvement, and retreats.Execution of special projects. Providing
scanning, copying, faxing, and filing services for Resource Leaders
and Project Managers. Management of after-hours use of the Mobile
Office Roof and Royal Conference Room.Knowledge and application of
company standards.Knowledge of office administration
procedures.Proficiency in Microsoft Office and other software as
needed. Extreme attention to detail.Excellent proofreading and
grammar.Ability to communicate effectively, both verbal and
written. Ability to maintain confidentiality in all areas. Ability
to work in a fast paced environment with extreme multi-tasking.
Flexible schedule.Ability to prioritize effectively. Ability to
develop reports. Ability to maintain effective working
relationships with teammates, clients, and vendors.Ability to
listen and ascertain the needs of teammates and clients.Ability to
find and communicate accurate information concerning Hargrove
services and capabilities.
Keywords: Hargrove Engineers + Constructors, Port Arthur , Timekeeper, Other , Port Arthur, Texas
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