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Timekeeper

Company: Hargrove Engineers + Constructors
Location: Port Arthur
Posted on: May 3, 2021

Job Description:

Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.Certification: No certification is required for this position.Experience: This position requires 5 to 10 years of relevant experience in administrative and clerical services in a professional environment.Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.Primary responsibilities will include but are not limited to:Managing the application, renewal and tracking of Professional Engineer licensing. Application, renewal and tracking of Company Certificates of Authorization.Preparation of proposals.Completing clerical and administrative tasks and errands as requested by project managers, resource leaders and management. Providing back-up support for front desk reception, incoming phone calls and mail collection and distribution. Registering Company teammates for conferences and exhibits and assuring that displays, promotional items, and marketing materials are delivered and set up as needed.Scheduling participants for company sponsored events and assuring that all arrangements are made.Obtaining quotes and/or scheduling travel, conference calls and video conferences. Assisting in Deltek Vision Resource Planning and producing reports.Assisting in meeting scheduling and ensuring proper arrangements are made.Preparation and distribution of Resource Leader/Project Manager meeting notes as needed.Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.Execution of special projects. Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers. Management of after-hours use of the Mobile Office Roof and Royal Conference Room.Knowledge and application of company standards.Knowledge of office administration procedures.Proficiency in Microsoft Office and other software as needed. Extreme attention to detail.Excellent proofreading and grammar.Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas. Ability to work in a fast paced environment with extreme multi-tasking. Flexible schedule.Ability to prioritize effectively. Ability to develop reports. Ability to maintain effective working relationships with teammates, clients, and vendors.Ability to listen and ascertain the needs of teammates and clients.Ability to find and communicate accurate information concerning Hargrove services and capabilities.

Keywords: Hargrove Engineers + Constructors, Port Arthur , Timekeeper, Other , Port Arthur, Texas

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